AGENDA FOR THE ANNUAL GENERAL MEETING OF CLEEVE HILL LAWN TENNIS CLUB

TO BE HELD ON FRIDAY, 22 NOVEMBER 2024 AT 19.30 IN THE CLUB HOUSE

1. Welcome & Apologies

2. Minutes of previous AGM

3. Chairman’s Review of the Year to 31 October 2024

4. Presentation of Accounts to 31 October 2024

5. Presentation of Peter Hill Cup

6. Formal matters to be voted on by Members:

a) Approval of accounts for the y/e 31 October 2024

b) Election of Committee for 2024/25 (overseen by President MK)

7. Other matters arising (if any)

Committee Positions current status:

• Chair – Jordan Milbourne – Re-standing

• Secretary – Jason Mills – Re-standing

• Treasurer – Gary Fenton – Re-standing

• Junior Secretary – Neil Humphrey – Re-standing

• Clubspark Administrator – Rich Gleed – Re- standing

• Bar Manager – Dan Jukes – Stepping down

• Social Secretary – Nathan Parker – Stepping down. Dan Jukes standing

• Ladies Captain – Alex Lambert – Re-standing

• Men’s Captain – Luke Bryant – Stepping down

• PR & Marketing – Kelly Ballard – Re-standing

• Compliance – Paul Fenton – Re-standing

• Refurb Maintenance – Leon Baker – Stepping down

• Coaching Liaison – Kev Hamblin

Welfare Officer

Audrey Michael – Stepping down – Jon Board taking on this positionAlthough many of the current committee members are preparing to re stand, any member can be put forward for any position. There are currently 3 positions without anyone currently standing, thesuccess of the club is based on a functioning committee.

Roles descriptions with no one currently standing:  

Bar Manager

- To ensure the bar is reasonably stocked throughout the year with a varied selection of drinks and snacks- To set the bar prices ensuring there is a benefit to club members whilst making a profit for the club

- Work very closely with the socials/club bookings individual to ensure club bookings are

staffed

- Ensure to tie in with the refurb/maintenance individual to ensure any potential improvements take into account the way the bar is run day to day

- Represent this position at committee meetings and the AGM

Men’s Captain

- Ensure that all players that are considered for league fixtures are fully paid members of the club

- Decide how many league teams will be entered into the leagues based number of interested individuals taking into account holidays/injuries and inform the committee

- Decide on team players and team captains for each team/fixture throughout the year

- Ensure match fees are collected and tracked so you know who owes what & when

- Responsible for making sure all subs’ payments due are paid to the treasurer by 1

week after the last league match at the latest

- Provide balls & match cards to team captains before any league fixture

- Book courts for home matches ensuring there are no clashes with other teams or events happening at the club at that time

- Arrange for the engraving of trophies at the end of each season

- Arranging match practice in the lead up and during the summer league season

- Upload the match cards to the LTA website for home fixtures

- liaise with team captains regarding access & locking up the lockhouse/bar and provide light key for home matches

- Represent Men’s league tennis at committee meetings and the AGM

- Please make sure winter, Vets & late summer league teams have a captain who will do all of the above.

- Liaise with Ladies captain to ensure this is captured and inform the committee each year**

Please feel free to email cleevehillltennis@live.com if you want to discuss any of the positions  or find out more information.